Is there any way in GAGEtrak to delete all of my retired gages at the same time?

GAGEtrak is designed to prevent record deletion, so if you need to delete more than one gage, you must delete them one at a time. Whenever you delete a gage record, you are also deleting all other information concerning that gage. You will lose all of the calibration history, all of the issue tracking (usage) history, association with calibration standards, attached documents, relationship with parts, any MSA studies, etc.

WARNING: Before you delete a gage record, it is wise to check your Quality Department’s record retention requirements; you may be required to retain records for a certain number of years after you no longer use the gage. If you are planning to delete several gage records, it is a good idea to make a backup copy of the database using the current date as a part of the file name. That way, if you ever need to look up historical information about any of the gage records you deleted, you will be able to do so. Please keep in mind that if you did this and you decided later that you wanted these gage records brought into your current database, that it would be very difficult and time consuming to get this information back again.

CHANGE GAGE STATUS OR CREATE A NEW STATUS: It is not necessary to delete a gage to remove it from the calibration report or make it inactive. All you have to do is change the gage’s Status to any number other than 1-Active.

GAGEtrak comes with 5 Status descriptions to get you started: 

You can add as many more as required. In the case of a retired gage, you can change the Status to 2–Inactive or create a new Status, such as 6-Retired.

To create a new Status:

1. From the Main Menu, navigate to Setup -> Status ID Entry.

2. The record navigation bar at the bottom of the Status ID Entry window will display Record 1 of 5. Click the New Record button.

3. In the new, blank record, type Retired in the Status Description field. It is not necessary to enter the Status ID; GAGEtrak will automatically number it for you.

4. Click the [X] button in the upper right corner of the Status ID Entry window to close it.

5. Navigate to the Gage Entry -> Information tab and the Status drop-down list will now contain 6-Retired.